Pfizer Administrative Lead, Clinical Development Quality in Groton, Connecticut
The candidate will be responsible for the coordination of the day-to-day activities for the Vice President and Head of Clinical Development Quality and partner with the CDQ Business Manager. The candidate will be responsible for calendar management, meeting coordination, meeting preparation (including assembly of agendas and PowerPoint presentations) and ensure appropriate distribution of meeting materials. The candidate will be expected to partner with members of the office of the Global Product Development Administrative Team in a professional and team oriented approach.
The candidate will interface regularly with department members, as well as, colleagues from related functions and will be expected to interact appropriately with senior leaders, administrative personnel across the Pfizer organization, vendors and all visitors. The role will require the candidate to learn and execute internal procedures of Pfizer, ensuring 100% adherence to compliance regulations. Exemplary organizational skills, strong computer and internet skills, flexibility, excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff are critical for success in this role.
Requires excellent command of English language, grammar and basic applied business math
Demonstrates working knowledge and skills regarding general administrative functions and performs these in support of supervisor/staff (telephone, e-mail etiquette, MS Office, internet, Ariba, Cross site access, Concur, supply/equipment ordering)
Recognized as having a full administrative knowledge base and has accountability for taking action, following through and recommending change when needed
Knowledge sharing occurs beyond own work group
Maintain calendars; make travel arrangements and schedule meetings, teleconferences, and videoconferences for senior management and staff
Organizes visits (agenda, reservations, logistics)
Order/maintain/operate routine office equipment (photocopiers/fax/audiovisual)
Knows and demonstrates Pfizer Values
Line Management of CDQ Administrative Team
Partner with CDQ Business Manager on key initiatives and meetings
May advise staff on routine administrative procedures and processes
Creates, composes and edits non-standard written material and responds to correspondence, including email. Creates and formats presentations, spreadsheets, and key documents
Understands and follows all Pfizer policies (i.e. travel, purchasing, leave, or know where to get answers)
Assist with recruiting including speaking with candidates and serving as a POC, interview arrangements (travel, seminar set-up, expense re-imbursement), family visits, coordinates with HR to arrange for relocation assistance
May be involved in tracking Activity Tracking compliance and running reports; tracking travel approval, travel budgets
Maintain departmental Insight and/or SharePoint folders and distribution lists
Takes personal responsibility for quality of work that impacts supervisor/department/line.
Interacts with line/zone colleagues in a constructive, professional way to process requests and deliver a wide level of service
Builds a good working relationship with colleagues at all levels in all departments/lines
Understands how the work in their department impacts others. Takes initiative to learn activities of other departments
Has working knowledge and skills for position needed within assigned area
Has knowledge of how related areas impact assigned areas
Ability to complete routine assignments independently; refers only new or unusual problems to supervisor, and work is only reviewed periodically for soundness
Works under general supervision. Responsible for independent work output with supervisory direction and review. Consults with other colleagues
Deviations from standard procedures are referred to supervisor
Is aware of / can anticipate consequences of own actions
Other responsibilities/projects based on group needs
High School diploma required; Associates Degree preferred
A minimum of 7 years administrative experience required
Additional Offer Details
Last Date to Apply for Job: September, 13 2017
Eligible for Employee Referral Bonus
Location: Groton, CT
EEO & Employment Eligibility
Pfizer is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability or veteran status. Pfizer also complies with all applicable national, state and local laws governing nondiscrimination in employment as well as work authorization and employment eligibility verification requirements of the Immigration and Nationality Act and IRCA. Pfizer is an E-Verify employer.
Pfizer reports payments and other transfers of value to health care providers as required by federal and state transparency laws and implementing regulations. These laws and regulations require Pfizer to provide government agencies with information such as a health care provider's name, address and the type of payments or other value received, generally for public disclosure. Subject to further legal review and statutory or regulatory clarification, which Pfizer intends to pursue, reimbursement of recruiting expenses for licensed physicians may constitute a reportable transfer of value under the federal transparency law commonly known as the Sunshine Act. Therefore, if you are a licensed physician who incurs recruiting expenses as a result of interviewing with Pfizer that we pay or reimburse, your name, address and the amount of payments made currently will be reported to the government. If you have questions regarding this matter, please do not hesitate to contact your Talent Acquisition representative.
A career at Pfizer offers opportunity, ownership and impact.
All over the world, Pfizer colleagues work together to positively impact health for everyone, everywhere. Our colleagues have the opportunity to grow and develop a career that offers both individual and company success; be part of an ownership culture that values diversity and where all colleagues are energized and engaged; and the ability to impact the health and lives of millions of people. Pfizer, a global leader in the bio-pharmaceutical industry, is continuously seeking top talent who are inspired by our purpose to innovate to bring therapies to patients that significantly improve their lives.
Pfizer is an equal opportunity employer and complies with all applicable equal employment opportunity legislation in each jurisdiction in which it operates.