Pfizer Senior Secretary in Tuas, Singapore
The incumbent will provide administrative and secretarial support to the department. This support will involve providing a full range of clerical, office support services and document management. To accomplish these tasks the incumbent will require strong written and oral communication skills, have a high level of self-initiative and be a highly organized and structured individual.
The incumbent will be required to prepare and edit reports and presentations; manage internal/external correspondences, process incoming/outgoing mails; maintain Outlook calendars; organize and maintain files and will therefore have good coordination and multi-tasking skills and abilities.
Provide administrative/secretarial support including but not limited to preparing and editing of reports/presentations; managing internal/external correspondences, process incoming/outgoing mails; maintain Outlook calendars; organize and maintain files.
Coordinate travel plans, produce itineraries and prepare expense reports.
Schedule and coordinate meeting logistics with multiple groups, both internal and external to Pfizer.
Expedite the flow of office work and initiate follow up, when necessary.
Assist with special projects on an ad hoc basis, such as preparing slides/presentations; represent department on various site committees.
Maintain the Department Signature Register List.
Function as a Fire Warden during emergency evacuation.
Ordering of uniform/stationary for the department.
Serve as backup administrative/secretarial support for other departments, when necessary.
Any other duties assign by the Department Head. Job Relate Requirements:
Ability to carry out administrative and secretarial functions effectively and completes quality work on a timely basis.
Strong organization skills with a proven ability to prioritize and work independently.
Good communication skills with an ability to demonstrate professionalism in managing relationships.
Experience with various computer software program such as MS Office and Outlook.
Ability to handle confidential information and to use discretion as needed.
Ability to communicate and work effectively with all levels of management.
Ability to work in a team environment and share workload routinely with other administrative support.
Demonstrate resourcefulness, with ability to anticipate needs, prioritize responsibilities, take initiative and be creative at problem solving. Accountabilities:
Department's administrative & secretarial support. Key Performance Indicators (KPIs) :
Timely and accurate completion of duties as assigned.
Compliance to cGMP requirements. ORGANIZATIONAL RELATIONSHIPS: The incumbent will interact with all site departments i.e. Manufacturing Operations, Quality Control, Quality Assurance, Warehouse teams and Engineering teams. EXPERIENCE: A minimum of 6+ years' experience in secretarial / administrative support role.Knowledge of pharmaceutical industry and Good Manufacturing Practices (GMPs) preferred.
Flexi Work - Tuas (Singapore)
Pfizer is an equal opportunity employer and complies with all applicable equal employment opportunity legislation in each jurisdiction in which it operates.