Pfizer Administrative Specialist, Biotherapeutics Pharm Sci Analytical R&D in United States
The Administrative Specialist will provide administrative support for Analytical Research and Development (ARD) colleagues. The successful candidate is responsible for a variety of administrative support duties including assisting colleagues with room and calendar reservations, travel booking, meeting coordination, supply ordering, on-boarding and other assistance with facility and personnel administration. The candidate will excel in working in a team environment with other administrative and operational personnel as well as ARD people leaders to provide support for the ARD organization.
Meeting support: room reservations, audio/visual assistance, coordinating catering, manage recurring meetings for ARD including cross-site videocons, manage meeting agenda documentation, upload presentations/ minutes to sharepoint
Travel reservations and expense support
Manage group calendars
Handle confidential information with discretion
Support of hiring through onboarding of new colleagues: lead the set-up of interview schedules, serve as an escort, assist in on boarding, ensure new colleagues are equipped with computers, desk space, etc.
Interface with site services regarding maintenance of office areas and office equipment
Support ARD operations through maintenance of on board colleague and contractor data
Regularly communicate the status of requests, identify new ways to help ARD colleagues make their work easier to get done, engage and help other administrative team members with larger events or initiatives
High school degree with some administrative training
3+ years performing administrative duties in a corporate environment
Proficiency with enterprise systems such as travel/ expense reporting, document repositories such as SharePoint, supply ordering systems, etc.
Proficiency with MS Outlook, MS Word
5+ years performing administrative duties in a corporate environment
Demonstrated strong communication skills
Ability to prioritize work, work in teams, and communicate the status of requests
Excellent computer skills
Strong attention to detail
Requires light lifting, frequent walking between buildings to assist with meetings or office space, extensive computer use
NON-STANDARD WORK SCHEDULE, TRAVEL OR ENVIRONMENT REQUIREMENTS
Minimal travel to other ARD sites may be beneficial but would not be required (
EEO & Employment Eligibility
Pfizer is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability or veteran status. Pfizer also complies with all applicable national, state and local laws governing nondiscrimination in employment as well as work authorization and employment eligibility verification requirements of the Immigration and Nationality Act and IRCA. Pfizer is an E-Verify employer.
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Other Job Details:
Last Date to Apply for Job: September 28, 2018
Eligible for Relocation Package: no
Eligible for Employee Referral Bonus: yes
Pfizer is an equal opportunity employer and complies with all applicable equal employment opportunity legislation in each jurisdiction in which it operates.